Program Coordinator, AI Initiative

Organization: Pulitzer Center
Position: Program Coordinator, AI Initiative
Location: Fully Remote — Open Worldwide
Salary: US$54,500–$62,000 annually for US-based employees
Employment Type: Full-time
Travel: Occasional multi-day travel
Application deadline: Rolling

About the Pulitzer Center

The Pulitzer Center champions the power of stories to make complex issues relevant and inspire action. We have a bold vision: to be the venue for the world’s most innovative and consequential reporting, with journalism as the key element for mobilizing society through audience engagement strategies. Founded in 2006, the Center is an essential source of support for enterprise reporting in the United States and across the globe.

The thousands of journalists and educators who are part of our networks span more than 80 countries. Our work reaches tens of millions of people each year through our news-media partners and an audience-centered strategy of global and regional engagement. We believe that people and communities who actively engage with systemic challenges will find solutions together. By supporting journalists as they conduct in-depth investigations, produce compelling stories, and engage diverse audiences, we create a ripple effect of world-changing impact.

About the Role

The Pulitzer Center is seeking an organized, proactive, and mission-driven Program Coordinator for its AI Initiative to support the growth of its AI Accountability Network.

This role sits at the center of the Center’s AI-focused journalism and education programs, coordinating newsletters, training initiatives, grants, fellowships, and community engagement activities. The successful candidate will work closely with editors, program consultants, grantees, fellows, and external partners to ensure projects are delivered efficiently, accurately, and on schedule.

The position combines program administration, editorial coordination, stakeholder communication, and data management. It is well suited to someone who enjoys building efficient workflows, coordinating distributed teams, and supporting journalism that examines the societal impact of artificial intelligence.

Key Responsibilities

1. Newsletter and Editorial Coordination

• Coordinate the production and publication of the biweekly AI newsletter.
• Identify relevant stories, contributors, and recently published work for inclusion.
• Commission written contributions and manage editorial schedules and deadlines.
• Track newsletter performance and engagement metrics.

2. AI Spotlight Series and Training Programs

• Coordinate the delivery of the AI Spotlight Series in collaboration with external consultants and coaches.
• Organize training sessions, including scheduling, participant selection, technical support, translation services, and promotional activities.
• Manage applications, participant communications, and trainee feedback surveys.
• Support the development of online training materials, curriculum, and website content.
• Coordinate contractors, videographers, regional partners, and other contributors.
• Help organize in-person training opportunities and community-building activities.
• Maintain program dashboards and monitor website traffic, accessibility, and engagement.
• Manage and moderate the AI Listserv to support an active, growing professional community.

3. Grants, Fellowships, and Program Administration

• Process grant and fellowship documentation and track project deliverables.
• Coordinate payments to grantees, fellows, coaches, and external partners in accordance with agreements and schedules.
• Monitor paperwork, payment timelines, and project status, resolving issues and escalating them when necessary.
• Arrange travel insurance and support logistics for program participants.
• Maintain accurate records and contribute to impact tracking and program evaluation.
• Support funder communications and reporting by compiling data, preparing reports, and drafting content.

4. Partnerships, Communications, and Events

• Coordinate with the Communications team to promote programs, events, publications, and resources.
• Support AI team members and grantees participating in conferences, panels, and other professional events.
• Assist with the development and launch of new AI-focused products and initiatives.
• Respond to editorial inquiries and support general editorial administration.
• Help collect and analyze grantee demographic data and contribute to website publishing and copywriting as needed.

5. Organizational Collaboration

• Work collaboratively with colleagues and partners across countries, cultures, and time zones.
• Participate in organizational planning, meetings, training, committees, and special projects.
• Identify opportunities to improve workflows, strengthen program delivery, and support the Center’s mission.

Qualifications and Experience

Candidates should demonstrate:

• At least five years of experience supporting administrative and programmatic activities for distributed teams.
• Strong organizational, communication, and time-management skills, with the ability to manage multiple projects simultaneously.
• The ability to work independently, take initiative, and develop efficient systems and workflows.
• An interest in artificial intelligence, its societal impact, algorithmic accountability, and AI-focused journalism.
• Experience or demonstrated understanding of journalism, media, or technology-related issues.
• Strong attention to detail and experience working with spreadsheets and structured data.
• Experience with grant administration, payment processing, or nonprofit program management.
• Familiarity with virtual training coordination, event logistics, and survey analysis.
• Experience managing newsletters, email communications, listservs, or online communities.
• Knowledge of website analytics and digital accessibility best practices.
• Cultural awareness and the ability to collaborate effectively with international colleagues and partners.
• A commitment to equity, inclusion, and collaborative working practices.

Language requirement: Proficiency in English and at least one additional Pulitzer Center working language: Spanish, Portuguese, Bahasa Indonesia, or French.

What Success Looks Like

The Program Coordinator will help strengthen the AI Initiative by ensuring:

• Consistent editorial delivery: The biweekly AI newsletter is produced on schedule through an effective editorial workflow.
• Effective training programs: AI Spotlight Series sessions run smoothly and deliver a positive participant experience.
• Accurate grant administration: Payments, contracts, paperwork, and project records are handled reliably and on time.
• Meaningful impact measurement: Program metrics support learning, evaluation, and informed decision-making.
• Strong stakeholder relationships: Grantees, coaches, fellows, and colleagues receive clear, timely communication.
• Continuous improvement: Efficient workflows and systems support the program’s growth.
• An engaged community: The AI Listserv and related initiatives foster participation and collaboration.

Compensation and Benefits

For US-based employees, the annual salary range is US$54,500–$62,000, depending on experience.

The Pulitzer Center offers a comprehensive benefits package that may include:

• Health insurance, including medical, dental, and vision coverage.
• Employer contributions to a 403(b) retirement plan.
• Paid holidays, vacation, sick leave, and parental leave.
• Health savings accounts and transit benefits, where applicable.
• Life and disability insurance.
• Professional development support.

The position is fully remote and open to candidates worldwide. The successful candidate should be comfortable collaborating virtually across time zones and undertaking occasional multi-day travel.

Benefits and compensation arrangements may vary by employment location.

Equal Opportunity

The Pulitzer Center is an equal opportunity employer committed to building an inclusive and diverse workplace. Applications are encouraged from people of all backgrounds, including people of color, women, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

The organization values diverse perspectives, experiences, and approaches to its work.

How to Apply

Interested candidates should visit the Pulitzer Center’s official website to learn more about the organization and access the current application details.

Join the Pulitzer Center in supporting journalism that investigates the impact of artificial intelligence and helps audiences engage with the issues shaping our future.